Meetings

“Hey, my name is Ted and I teach facilitation. Good meetings are core and center because skilled facilitators can help the group be equals and move forward. Being heard and understood matters and creates a healthy and safe team culture.”

Facilitation sheet!

A sheet for facilitators – everything on one page!
Want to translate it? Contact [email protected] for an editable version.

See a real meeting 

Opening round

ca. 5 min

Check-in round. Everyone shares how they are entering the meeting

(A good chance for people to get to know you better!)

https://youtu.be/KNxbBlSlMMY

ADMIN

ca. 1 min

Making sure the circle is ready for the meeting:

  • Attendance (Who is here/absent? Roles filled?)
  • Duration (How long is this meeting?)
  • Minutes (Last meeting’s minutes ok?)
  • Info (any announcements outside of the circle’s domain?)
  • Next meeting (When are we meeting next? Or, who schedules?)

https://youtu.be/g5mHuSNvFQE

Consent to the agenda

ca. 1 min

  • Understand the agenda proposal
  • (Asking for reactions/additions if desired)
  • Consent/integrate objections to the agenda proposal
https://youtu.be/ansK0AubQzE

Agenda items

All agenda items, falling into one of the below categories

 

  • Reports → 
    e.g. reports from sub-circle or parent circle, reports on metrics
  • Explorations →
    e.g giving feedback, brainstorming, generating proposals
  • Decisions ↓
    e.g. policy decisions, selections processes, possibly significant operational decisions, policy reviews
https://youtu.be/V4sRB-ycEOY
https://youtu.be/PHNxPvJ2DhM

(examples)

https://youtu.be/NGSGslp8EiM
https://youtu.be/ETrAM0yQmYI

Update backlog

ca. 2 min

What needs to be added to the backlog for future meetings?
https://youtu.be/DIlnbl3Az7w

Check-out

ca. 5 min

Meeting evaluation, e.g. with regard to

  • content of the meeting
  • interpersonal dynamics
  • process
https://youtu.be/_E0yHEJ-JgM

Meeting Posters

These posters are useful for meeting rooms to remember the basic patterns of Sociocratic meetings.
The transparency of a visible poster creates shared understanding and accountability to an agreed-upon format.

The resolution for these posters is right for printing on A4 (or letter) or slightly bigger.
If you’d like to print very large, use high resolution posters.
Oh, and you can say thank you with a little donation.  

Facilitation classes online!

Online facilitation classes on a regular basis.

You can also book a facilitation class exclusively for your organization (online or in person).

Integrating objections

1. Understand

2. Explore

3. Synthesize

Ask the objector to state the objection
Allow for clarifying questions

 

Reaction round(s):
How do you relate to the objection?
Do you have ideas for amendments?

Possible strategies:

  1. modify the proposal
  2. shorten the term
  3. measure the concern (more info)

 

Synthesize amendments into the proposal
and go back to consent round

Featured Resources on Meeting Facilitation

How we decide matters

How we decide matters

The way we come to a decision has a lot of influence on how people behave, how many voices can be heard, how they feel about the group they are a part of and what quality decision is going to be made. This video highlights the pros and cons of autocratic decision-making, voting, consensus and puts consent on the map as a better alternative.