How to use google docs

Here are some tips on how to use the different tools in google docs

Access Google Drive

1. Log in to your SoFA email account.
2. Select the Google apps menu. (The icon has nine dots in a square grid and is in the upper right-hand corner of most Google apps, including GMail.)
3. Select Drive from the menu.
4. Select “Shared drives” from the option list (on the left), and then select the shared drive named “SoFA”.

Add comments

1. Open a document, spreadsheet, or presentation from the google drive
2. Highlight the text, images, cells, or slides you want to comment on.
3. To add a comment, in the toolbar, click Add comment
4. Type your comment.
5. Click Comment.

Tag someone in a comment

If you want to send a comment to a specific person, you can tag them in a comment. They will also receive an email notification with your comment.

1. Open a document, spreadsheet, or presentation.
2. Insert and type a comment.
3. Anywhere in your comment, enter “@” and the name or email address of the persona you want to tag. When the correct person is suggested, click their name.
4. Click Comment.

Share documents

1. Open the document to want to share and click “Share”
2. Under “Share with people and groups,” enter the email address you want to share with.
3. To change what people can do to your doc, on the right, click the Down arrow and select Viewer, Commenter, or Editor.
4. Choose to notify people.
   • If you want to notify people that you shared a doc with them, check the box next to Notify people. If you notify people, each email address you enter will be included in the email.
   • If you don’t want to notify people, uncheck the box.
5. Click Share or Send.

You can also share a document sharing a link following theses steps:

1. Go to the document you want to share
2. Click Share
   
3. Under “Get Link”, click the Down arrow .
4. Choose who to share the file with.
5. Copy the link

Note: people that are not SoFA members will not be able to acces SoFA documents even if you share it with them.

Suggest edits

1. Open the document you want to edit
   • Select the text you want to change. A button appears on the right margin. Click Suggest edits .
   • If you don’t find the icon on the toolbar, choose an option:
     • At the top right, click Editing  and then from the drop-down, select Suggesting .
2. Edit the document and you will see the changes in a different color.
3. The owner of the file will get a notification about your suggestions